How to collect school fees on Kairo CORE

What it is

Fees on Kairo CORE run from structure → invoice → payment → receipt, all inside the Finance workspace. You define what fees exist, invoice students against them, record how each payment arrived, and issue official receipts and statements.

Why it matters

Fee collection is where most schools lose time and trail: spreadsheets, receipt books and bank statements that never quite reconcile. Running the whole flow in one system means every payment is against a real invoice, every receipt is traceable, and guardians can see their own balance without phoning the bursar.

Steps

1. Create the fee structure — define fee items per term, class, and category.
2. Invoice students — generate invoices individually or in bulk.
3. Accept payment — record cash, bank, EcoCash, Innbucks, ZIPIT, or connected gateway payments.
4. Issue receipts and statements — print or email official receipts and statements.

Tips

• Set up the full fee structure before invoicing the term — bulk invoicing then picks up the right amounts per class automatically.
• Record payments on the day they arrive; a daily cash-up habit keeps balances trustworthy for guardians checking the portal.
• Use statements at the start of each term so guardians see opening balances before new invoices land.
• New students admitted mid-term flow straight from admission into finance — no separate spreadsheet import.

Frequently asked questions

Related

• Fees & finance product page
• How to enroll a student
• All help guides