System settings and subscription

Two areas control the workspace itself: System Administration for how it looks and behaves, and Subscription & Billing for your plan.

System settings

Open System Administration → System Settings. The settings are grouped into sections:

Branding

• Theme & typography — pick a branding theme, choose whether it applies to the whole workspace or the sign-in pages, and set the font (with a live preview)
• School logo — upload the logo and favicon, set the logo height and opacity
• Dashboard watermark — upload a background image and control its opacity and scaling

Changes apply to the workspace, printable documents and the portal, so upload a high-resolution logo.

Module switches

The modules that appear in the sidebar can be toggled on or off — for example Admissions & Online CRM, Students Directory, Academics & Curriculum, finance, HR, inventory, library, boarding, health, communication, LMS, website, reports and administration. Turning a module off hides it and its menus for your school without deleting any data.

Use this to keep the workspace focused: a day school with no boarding doesn't need the Boarding menus.

Module switches change navigation only. Existing records remain intact and reappear if you switch the module back on.

Email configuration

Open System Administration → System Settings → Email Configuration to set the sender name and address used for activation emails, announcements and password resets. Test delivery after any change.

User management and audit

• System Administration → User Management — accounts, roles and departments. See Manage staff accounts and permissions.
• System Administration → Audit & Compliance → Audit Log — who changed what, and when.
• System Administration → Audit & Compliance → Data Export — export your school's data.

Subscription & billing

Open Subscription & Billing → Subscription & Billing → Overview & Billing to see:

• your current plan and how many days remain
• credit balance — lump-sum advance payments, deducted automatically on renewal dates
• the next payment date (or "Trial Active" while on trial)
• invoices, with paid/unpaid status and downloadable PDFs

Renew through Paynow (EcoCash, OneMoney, ZimSwitch cards, Visa/Mastercard) or record a manual bank deposit transfer. My Subscription shows the plan name, status and renewal expiration date, with a link to the billing portal.

Renew before the expiration date to avoid interruption for staff and families. On a trial, check the days-remaining counter on the dashboard.