Track student fee balances

Every invoice carries a live balance — the amount still due after all recorded payments.

On the invoices table

Open Finance → Student Invoices. Each row shows the invoice total and the Balance (highlighted in red when money is still owed). Filter the table to find everyone with an outstanding balance, or search for one family.

On the financial dashboard

Open Finance → Dashboard & Analytics for the school-wide picture: totals billed, collected and outstanding across the current filters, with charts for trends.

For one family

1. Open the student's invoice.
2. Click Print Statement for a complete payment history — invoices issued, payments received, and the closing balance.

This is the document to hand a parent, sponsor or agent who asks "what do we still owe?"

Dealing with arrears

• Use the invoice list filtered to unpaid invoices to run a collection week.
• Statements give families a clear, official record — much more effective than a verbal reminder.
• If a family genuinely cannot pay, record a fee waiver when invoicing, or issue a corrected invoice; never delete payment history.