Purchasing, suppliers and stock

Physical goods — supplies, textbooks, lab equipment — are managed in Inventory & Procurement in the workspace sidebar.

Suppliers

Supplier records hold the vendors you buy from: contact details, terms, and history. Keep them current so purchase records stay linked to the right vendor.

Procurement

Open Inventory & Procurement → Procurement to work with purchase orders and the purchasing workflow. This is where you raise and track what the school is buying.

Stock & inventory

Open Inventory & Procurement → Stock & Inventory to see current holdings and adjustments. Stock adjustments record arrivals, issues and corrections so the count reflects reality.

Fixed assets

Inventory & Procurement → Fixed Assets tracks higher-value items (furniture, computers, vehicles) over their life — useful for insurance schedules and audits.

Expenses vs. procurement

• Day-to-day spending with no goods held → record it under Expenses.
• Buying items that go into stock or become assets → use Inventory & Procurement.